Skip to main content

Job Search Workflow

A comprehensive guide to managing your job search process from start to finish using SwiftCareer's features and tools.

Overview​

This guide walks you through the complete job search process using SwiftCareer. You'll learn how to:

  • Set up your profile for success
  • Find and analyze jobs
  • Create tailored CVs and cover letters
  • Track your applications
  • Follow up effectively

Key Principle: SwiftCareer automates the heavy lifting (CV creation, tailoring, cover letter writing), so you can focus on finding the right opportunities and preparing for interviews.

Phase 1: Preparation​

Complete Your Profile​

Before you start applying, make sure your profile is complete and up-to-date:

  1. Add basic information:

    • Full name, professional title, contact information
    • Location, LinkedIn profile, portfolio website (if available)

  2. Add work experience:

    • All relevant past and current roles
    • Detailed descriptions with achievements
    • Use numbers and metrics (e.g., "increased sales by 30%")
    • Include technologies and tools used

  3. Add education:

    • Degrees and institutions
    • Graduation dates
    • GPA (if high and relevant)
    • Honors or awards

  4. Add skills:

    • Technical skills (programming languages, frameworks, tools)
    • Soft skills (communication, leadership, etc.)
    • Languages with proficiency levels

  5. Add projects (if relevant):

    • Project names and descriptions
    • Technologies used
    • Links (Code repository, live demos)

  6. Add certifications (if any):

    • Certification names and issuing organizations
    • Issue dates and expiration dates
    • Verification links

Why this matters: The more complete your profile, the better your CVs and cover letters will be. The system uses your profile data to create all documents.

Tip: Review How to Set Up Your Profile for detailed guidance on each section.

Find Jobs​

  1. Search on job sites:

    • LinkedIn, Indeed, company websites
    • Job boards specific to your industry
    • Professional networks

  2. Save important jobs in SwiftCareer:

    • Use the "Saved Jobs" feature
    • Add jobs you're interested in
    • Organize by priority or application deadline

  3. Track your search:

    • Keep notes on which jobs you've applied to
    • Note application deadlines
    • Track which jobs you're most interested in

Why this matters: Organizing your job search helps you stay focused and ensures you don't miss important opportunities.

Analyze Jobs Using Chat Workspace​

For each job you're serious about:

  1. Open Chat Workspace in SwiftCareer

  2. Paste the job description or job link

  3. Wait for analysis - The system will:

    • Extract job requirements
    • Identify required skills
    • Analyze your match with the job
    • Show missing skills (if any)
    • Calculate your match percentage

  4. Review the analysis:

    • Job Results Message: Summary of job requirements
    • Skills Match Analysis: Comparison of your skills vs. required skills
    • Match Percentage: How well you match the job

  5. Decide if you should apply:

    • If match is good (60%+), proceed to tailoring
    • If match is low, consider if you can improve it or if the job isn't a good fit

Why this matters: Analyzing jobs before applying helps you:

  • Focus on jobs where you have a good chance
  • Understand what employers are looking for
  • Identify skills you might want to develop
  • Save time by not applying to jobs that aren't a good fit

Tip: Use job analysis for jobs you're serious about. You don't need to analyze every single job posting.

Phase 3: Tailoring and Document Creation​

Generate Tailored CV​

For important jobs, create a tailored CV:

  1. After analyzing a job in Chat Workspace

  2. "Generate Tailored CV" - The system will:

    • Optimize your CV for the specific job
    • Enhance your summary with relevant keywords
    • Reorder skills to highlight relevant ones
    • Emphasize matching experiences
    • Show match percentage improvement

  3. Review the tailored CV:

    • Check that all changes are accurate
    • Ensure it still represents you authentically
    • Look at the match improvement

  4. Edit if needed:

    • Make any adjustments using the CV editor
    • Add personal touches
    • Ensure everything is correct

  5. Save as a new copy:

    • Name it with the job title for easy reference
    • Keep your original CV intact

Why this matters: Tailored CVs significantly increase your chances of getting noticed. They're more relevant to the specific job and perform better with applicant tracking systems (ATS).

Tip: Review Tailoring Tips for detailed guidance on using the tailoring feature.

Generate Cover Letter​

Create a matching cover letter:

  1. After analyzing a job (or after generating tailored CV)

  2. ٢"Generate Cover Letter" - The system will:

    • Create a personalized cover letter
    • Use your profile data and the job description
    • Highlight your relevant experience
    • Explain why you're a good fit

  3. Review the cover letter:

    • Check for accuracy
    • Ensure it addresses the job requirements
    • Verify all information is correct

  4. Edit and personalize:

    • Add specific company research if you did any
    • Mention personal connections if relevant
    • Adjust tone if needed
    • Add any personal touches

  5. Save the cover letter

Why this matters: A well-written cover letter complements your CV and helps you stand out. It shows you've put thought into your application.

Tip: Review Cover Letter Guide for best practices.

Optional: Generate Interview Questions​

Prepare for potential interviews:

  1. After analyzing a job in Chat Workspace

  2. Look for "Generate Interview Questions" option

  3. Review the questions - The system generates:

    • Common interview questions for the role
    • Questions specific to your experience
    • Behavioral questions
    • Technical questions (if applicable)

  4. Prepare your answers based on the questions

Why this matters: Being prepared for interviews increases your confidence and improves your performance.

Phase 4: Review and Finalize​

Review Your Documents​

Before submitting, carefully review:

  1. Your tailored CV:

    • All information is accurate
    • Formatting looks professional
    • No spelling or grammar errors
    • Everything is relevant to the job

  2. Your cover letter:

    • Addresses the job requirements
    • Highlights your relevant experience
    • Professional tone throughout
    • No errors

  3. Both documents work together:

    • They complement each other
    • No contradictions
    • Consistent information

Why this matters: Errors or inconsistencies can hurt your chances. Always review before submitting.

Export Documents​

  1. From the CV editor:

    • Tap "Export PDF" for your CV
    • Save the file with a clear name (e.g., "CV_JobTitle_CompanyName.pdf")

  2. From the cover letter:

    • Export as PDF or copy the text
    • Save with a matching name (e.g., "CoverLetter_JobTitle_CompanyName.pdf")

  3. Organize your files:

    • Create a folder for each job application
    • Keep CVs and cover letters together
    • This helps you track what you sent to which company

Why this matters: Having organized, professional PDFs ready makes the application process smoother.

Phase 5: Application Submission​

Submit Your Application​

  1. Follow application instructions:

    • Some jobs require uploading PDFs
    • Others use application forms
    • Some accept email applications

  2. Upload your documents:

    • Upload your tailored CV as PDF
    • Upload your cover letter (if requested)
    • Fill out any required forms

  3. Double-check before submitting:

    • Correct company name and job title
    • All information is accurate
    • Documents are the right ones for this job
    • No errors in forms or documents

  4. Submit your application

Why this matters: Following instructions carefully and submitting error-free applications shows professionalism.

Update Job Status​

  1. In Saved Jobs:

    • Update the status to "Applied"
    • Add the application date
    • Note any important details (deadline, contact person, etc.)

  2. Track your applications:

    • Keep track of when you applied
    • Note response deadlines if mentioned
    • Record any follow-up actions needed

Why this matters: Tracking your applications helps you:

  • Follow up at the right time
  • Remember which jobs you've applied to
  • Stay organized throughout your search

Phase 6: Follow-up and Management​

Follow Up on Applications​

  1. Wait for response:

    • Most companies respond within 1-2 weeks
    • Some may take longer
    • Check the job posting for expected timeline

  2. Send follow-up (if appropriate):

    • After 2 weeks if no response
    • Keep it brief and professional
    • Express continued interest
    • Don't be pushy

  3. Update status:

    • Mark as "Interview Scheduled" if you get a response
    • Mark as "Rejected" if you're not selected
    • Keep notes on outcomes

Why this matters: Professional follow-up shows continued interest, but timing and tone are important.

Manage Interview Process​

If you get an interview:

  1. Prepare using SwiftCareer:

    • Review the interview questions generated earlier
    • Review your tailored CV and cover letter
    • Refresh your memory on the job requirements

  2. Update status:

    • Mark as "Interview Scheduled"
    • Add interview date and time
    • Note any preparation needed

  3. After the interview:

    • Send a thank-you email
    • Update status based on outcome
    • Keep notes for future reference

Why this matters: Being prepared and organized helps you perform better in interviews and manage the process effectively.

Tips for Success​

Be Organized​

  • Use Saved Jobs: Keep track of all jobs you're interested in
  • Update statuses: Regularly update job statuses as you progress
  • Organize documents: Keep CVs and cover letters organized by job
  • Take notes: Note important details about each application

Why it matters: Organization helps you stay on top of your job search and ensures nothing falls through the cracks.

Be Strategic​

  • Focus on quality: Tailor CVs and cover letters for important jobs
  • Don't over-apply: Quality applications are better than quantity
  • Analyze before applying: Use job analysis to assess fit
  • Prioritize: Focus on jobs you're most qualified for and interested in

Why it matters: Strategic applications are more effective than applying to everything. Focus your efforts where they'll have the most impact.

Be Patient​

  • Job search takes time: Don't get discouraged if you don't hear back immediately
  • Keep applying: Continue applying while waiting for responses
  • Learn from each experience: Use rejections as learning opportunities
  • Stay positive: Maintain a positive attitude throughout the process

Why it matters: Job searching can be challenging, but persistence and a positive attitude pay off.

Use SwiftCareer Features Effectively​

  • Complete your profile: The foundation for everything else
  • Use job analysis: Understand requirements before applying
  • Tailor for important jobs: Increase your chances with tailored CVs
  • Generate cover letters: Save time while maintaining quality
  • Track everything: Use Saved Jobs to stay organized

Why it matters: Using all available features helps you work more efficiently and effectively.

Next Steps​

After completing your workflow:

Getting Help​